Business Benefits of Incorporating a Digital Project Management Tool Like Zoho

Can a simple tool such as an online project management software motivate your team and allow your organization to achieve business objectives? 

The normal thing is to put on the table the advantages of using a specialized online project manager like Zoho Projects; the drawbacks, the mechanisms, tricks, comparisons, and growth opportunities when deciding on one or the other. But only when we really get to work with this type of online tools, we realize that the range of possibilities it offers us is broader than we imagined.

According to an extensive study by the Project Management Institute (PMI), 70% of projects are not implemented in a timely manner. This may be due to the lack of alignment of the objectives in the team. Taking human resources into account when implementing a project is one of the main objectives of any company. 

“Corporate culture begins with how employees see themselves in the company and how they see themselves in the project they are working on.” —Robert Bulger, NANA Pacific.

Besides helping managers in planning project timelines, another advantage of using Zoho Projects is to be able to control and certify that the process is taking an effective course.

Managers must also deal with the people who are part of that project. And the truth is that it is not exactly a simple task. Many of the barriers that the project encounters in its day-to-day life is that of overcoming the very disadvantages of human relations.

The new generations of employees are revolutionizing the way of understanding current work teams, and with it, the management of people is totally transformed. Today’s talent demands the needs and values that are not only found in the economic part of the deal

Now the employee looks for other things. From work life balance, continuous professional development, new goals, challenges, to expectations that bosses listen to the ideas one brings to the project.

People’s talent is the basis for doing a good job and for projects to come to fruition. Therefore, it is not surprising that many companies demand not only qualified personnel, but also that they have the attitude, creativity, and skills to deal with unforeseen events effectively. And that is given by favorable conditions for people. 

We ask ourselves – why don’t we attract or keep talent in our company? The key is in motivation, whether it is generated by one or the other labor circumstances, and this being one of the advantages of using an online project management software like Zoho.

But first… what is Zoho Projects?

It is a web-based comprehensive project management tool. The portal is in operation for the past two decades and serves organizations spread globally. Zoho Projects remains a cost-effective tool to empower business, whether multimillion-dollar corporations or SMEs, to streamline their projects, leverage automation, and increase productivity levels. 

Some of the key features offered by Zoho Projects include:

  • Timers with automated invoicing
  • Multiple customizable task view
  • Task automation with Blueprint
  • Artificial Intelligence-powered chat assistant

Now let’s uncover what benefits does Zoho Project bring for organizations:

Improves communication

One of the basic pillars of any healthy and transparent work team is effective communication. Thanks to the chat system users can communicate without hindrance and find information and past comments easily. 

Exchange of ideas, discussion of perspectives, an exhibition of doubts or issues that threaten the proper functioning of the project and a multitude of words that can help keep the team together.

Encourages productivity

Carrying out tasks properly and on time are two necessary conditions in the description of every motivated and satisfied collaborator. The day we can’t do everything we set out to do and the feeling that we are unable finish them can be bitter, to say the least.

Ergo, one of the advantages of using an online project management tool designed exclusively to enhance the effectiveness of the effort made is that it helps promote much-needed productivity. The activities are marked on the panel, and the rest of the team is viewing them. 

So, there is no place to defer tasks.

Excellence with the client

One of the differential values of the companies comes from their ability to offer their clients excellent treatment. Many times, the excellent treatment comes from a job well done and delivered on time.

With Zoho, you can always absolutely keep track of the delivery dates. In this way, you put the customer at the center, and all the people and departments involved in that customer have instant information about their situation.

Imagine being able to share the status of the project with your client: Milestones achieved, delivery dates of future milestones, information on the next meetings, and files. When you share this type of project information with your client, improve transparency, and this, in turn, increases the trust they have placed in you.

The entire value chain in one tool

Integrate all the steps of your company’s value chain in one place. From the first contact with the client, until you prepare a budget, the contract is closed, you are invoiced, and the customer service.

In addition, you can go from an offer to a project in a single click. And you can invoice for project milestones or for a fixed amount, at the end of a milestone, in the beginning, at the end or at any time in a very simple way.

Forget about a lot of unrelated tools and look for solutions that integrate all your management in one place. These are the six advantages of Zoho Projects for your business. Take the worry out of management and focus on your teams and your customers.

Login/Register access is temporary disabled